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Privacy Policy

Effective Date: September 18, 2025
Last Updated: September 18, 2025

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SQUID Literary & Arts Magazine is is committed to protecting your personal information in compliance with Québec’s Act Respecting the Protection of Personal Information in the Private Sector (Law 25), as well as other applicable Canadian and international privacy laws.

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By using our website or submitting information to us, you agree to the practices described below.

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1. Person in Charge of Personal Information

In accordance with Law 25, SQUID designates the following individual as responsible for the protection of personal information:

Person Responsible for Personal Information
SQUID Literary & Arts Magazine
Email: squidlitmag@gmail.com
Address: Montreal, Quebec, Canada

This individual ensures compliance with applicable laws and responds to questions, complaints, or requests regarding your personal information.

2. Information We Collect

We may collect:

  • Identification and contact information (e.g., name, email, mailing address, phone number).

  • Professional/creative information (e.g., submissions, biographical notes, CVs, artistic statements).

  • Technical information (e.g., IP address, browser type, pages viewed, cookies, device data).

  • Communication history (e.g., emails, inquiries, newsletter subscriptions).

We only collect information necessary for the purposes identified in this policy, unless you provide additional information voluntarily.

3. Purposes of Collection

We collect personal information to:

  • Manage and review submissions to the magazine.

  • Send newsletters, updates, and event information (with your consent).

  • Improve and secure our website (analytics, troubleshooting, fraud prevention).

  • Respond to inquiries and maintain community engagement.

  • Comply with legal obligations.

4. Consent

We collect, use, and disclose personal information only with your consent, unless permitted or required by law.

  • Consent is obtained when you submit work, subscribe to our newsletter, or provide your details voluntarily.

  • You may withdraw consent at any time, subject to legal or contractual restrictions.

5. Use and Disclosure

We do not sell your personal information.
We may disclose your information to:

  • Third-party service providers (hosting, email delivery, analytics) strictly for operational purposes.

  • Public authorities if required by law.

  • Successors in the event of a reorganization, merger, or transfer of SQUID’s activities (with safeguards).

6. Retention and Security

  • We keep personal information only as long as necessary to fulfill identified purposes or meet legal obligations.

  • Information is stored securely, with physical, administrative, and technological protections.

  • Access is limited to authorized staff and collaborators.

7. Hosting and Transfers Outside Québec

Some of our service providers may store or process your information outside Québec (e.g., elsewhere in Canada, the U.S., or abroad). When this occurs, contractual safeguards and security measures are used to ensure comparable protection.

8. Cookies and Tracking

  • We use cookies and similar technologies for website functionality, analytics, and performance.

  • You may manage cookie settings through your browser; disabling cookies may affect site features.

9. Your Rights

Under Law 25, you have the right to:

  • Access the personal information we hold about you.

  • Correct inaccurate, incomplete, or outdated information.

  • Withdraw consent for processing or marketing communications.

  • Request deletion of your personal information, subject to legal requirements.

  • Portability: request your information in a structured, commonly used format (where applicable).

  • Complain to Québec’s Commission d’accès à l’information (CAI) if you believe your rights have been violated.

10. Automated Decision-Making

If SQUID ever uses personal information to make decisions based exclusively on automated processing (e.g., algorithms), you will be informed, and you may request details about the decision-making process and your rights.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. A notice of significant changes will be posted on our website, and the “Last Updated” date will be revised.

12. Contact

For questions, access requests, or complaints regarding this policy or your personal information, please contact:

Person Responsible for Personal Information
SQUID Literary & Arts Magazine
Email: squidlitmag@gmail.com
Address: Montreal, QC, Canada

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